Feature Summary

The @mention and comment feature allows users to @mention collaborators or add comments within cells, enabling precise communication and collaboration. It is suitable for scenarios where discussions or notifications need to be targeted at specific content.

Feature Description

Feature Dimension Description
Membership Restriction No membership restriction
Version Restriction No version restriction

Operation Steps

Using the @Mention Feature

Feature Entry
Enter the @ symbol in a cell

  1. Double-click the cell where you want to notify a collaborator to enter Read Mode
  2. Enter the @ symbol in the cell to bring up the add list
  3. Select the person to notify from 「Contacts」
  4. Select a cloud document from 「Cloud Documents」 to add it into the cell
  5. The @mentioned collaborator will receive a pop-up notification

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Insert Comment via Right-Click Menu

Feature Entry
Select cell → Right-click menu → 「Insert Comment」 button

  1. Select the target cell where you want to add a comment
  2. Right-click the cell and select 「Insert Comment」
  3. Enter your comment content in the pop-up comment input box
  4. Click 「Comment」 to complete the insertion
  5. A small red triangle marker will appear in the upper right corner of the cell; hover over it to display the annotation

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Insert Comment via Ribbon

Feature Entry 1
「Insert」 tab → 「Comment」 button

  1. Select the target cell
  2. Click the 「Comment」 button in the 「Insert」 tab
  3. Enter content in the pop-up comment input box and click「Comment」 to complete the insertion

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Feature Entry 2
「Collaboration」 tab → 「Comment」drop down menu →「Insert Comment」

  1. Select the target cell
  2. Click the 「Comment」 button in the 「Collaboration」 tab , expand drop-down menu
  3. Click 「Insert Comment」
  4. Enter content in the pop-up comment input box and click「Comment」 to complete the insertion

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View and Reply to Comments

Feature Entry
Select the cell with a comment → 「Reply」

  1. Click the icon in the upper right corner of a cell marked with a comment
  2. View existing comment content and replies
  3. Click the 「Reply」 button
  4. Enter your reply content in the input box
  5. Press Enter to send the reply

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Edit Comments

Feature Entry
Select the cell with a comment → 「…」 icon → 「Edit」button

  1. Select the cell with a comment
  2. Click the 「…」 icon in the upper right corner of the comment interface
  3. Click the 「Edit」 button to Edit this specific comment

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Delete Comments

Feature Entry
Select the cell with a comment → 「…」 icon → 「Delete Comment」 / 「Delete Thread」 button

  1. Select the cell with a comment
  2. Click the 「…」 icon in the upper right corner of the comment interface
  3. Click the 「Delete Comment」 button to delete this specific comment
  4. Click the 「Delete Thread」 button to delete all comments on this cell

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Resolve Comments

Feature Entry
「Resolve and Hide Comment」 button in the comment panel

  1. Click the cell with a comment
  2. Click the 「Resolve and Hide Comment」 button in the comment panel
  3. Resolved comments will be marked as processed
  4. You can switch between viewing all/unresolved comments in the comment panel

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Change Comment Badge

Feature Entry
Select the cell with a comment → 「…」 icon → 「Change Badge Color」

  1. Select the cell with a comment
  2. Click the 「…」 icon in the upper right corner of the comment interface
  3. Click the desired badge color under 「Change Badge Color」
  4. Click the corresponding color to apply the change

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View All Comments

Feature Entry
「Collaborate」 tab → 「Commention」→「All Comments」 button

  1. Click the 「Comment」 button in the / 「Collaboration」 tab to expand the dropdown menu
  2. Click 「All Comments」 in the dropdown menu to expand the right-side comment panel
  3. The right-side comment panel displays all resolved / unresolved comments
  4. You can filter the desired comments in the comment panel; clicking a relative comment will cause the corresponding cell to highlight and flash
  5. You can resolve comments / reopen comments for the comments

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FAQ

Q1: The @mentioned person did not receive a notification?

  • Solution: Confirm that the @mentioned collaborator has access permission to the Document and verify that the device has enabled notification permissions.

Q2: Can multiple comments be added to a single cell?

  • Solution: Yes, the same cell supports multiple rounds of comments, forming a comment thread to facilitate tracing the discussion process.

Q3: Can deleted comments be displayed in All Comments?

  • Solution: Deleted comments will not be displayed in All Comments. You need to re-add them or revert to a previous version of the Sheets history.

Notes

  1. When a collaborator summoned by the @mention feature opens the Document, the Document will automatically switch to collaboration mode
  2. Resolved comments will be hidden, but you can view the history record in the comment panel at any time
  3. Before reminding other users to view, please confirm that the @mentioned user has access permission to this Document