Guide to Using Common Settings Feature in Forms

Feature Summary

Common Settings are used to control core configuration features of forms, such as fill-out time, permissions, collection cycles, pausing collection, response modification, and approval.

Feature Description

Feature Dimension	Description
Member Restriction	No member restriction
Version Restriction	No version restriction

Operation Steps

Set Validity Period

Feature Entry
「Settings」 tab → 「General」 → 「Validity Period」 option

1. Click the top 「Settings」 tab
2. Click 「General」 in the left panel
3. Click 「Valid period」 (currently 「Never expires」)
4. In the pop-up window, enable 「Restrict Start Time」 and 「Restrict End Time」, and set the specific time
5. After enabling the settings, fillers can only fill normally within the limited time. Click 「OK」 to save

Set Who can respond

Feature Entry
「Settings」 tab → 「General」 → 「Who can respond」 option

1. Click the top 「Settings」 tab
2. Click 「General」 in the left panel
3. Click 「Who can respond」 (currently 「Everyone」)
4. Select fill permission: 「Everyone」, 「Only members on the Group Form list」 or 「Only selected contacts」

Set Collection period

Feature Entry
「Settings」 tab → 「General」 → 「Collection period」 option

1. Click the top 「Settings」 tab
2. Click 「General」 in the left panel
3. Click 「Collection period」 (currently 「Not Set」)
4. Select cycle type: No Restrictions, Every Day, Every Week,Every Month or custom date

Set Pause Collection

Feature Entry
「Settings」 tab → 「General」 → 「Pause Collection」 toggle

1. Click the top 「Settings」 tab
2. Click 「General」 in the left panel
3. Turn on the 「Pause Collection」 toggle
4. After enabling, Group Form will pause collection and fillers cannot submit

Set Response editing Settings

Feature Entry
「Settings」 tab → 「General」 → 「Response editing Settings」 option

1. Click the top 「Settings」 tab
2. Click 「General」 in the left panel
3. Click 「Response editing Settings」 option
4. Select modify permission: Allow afteer Approval, Not Allowed, Always allowed, or Allow during Collection Period Only

Set Response Approval

Feature Entry
「Settings」 tab → 「General」 → 「Response Approval」 toggle

1. Click the top 「Settings」 tab
2. Click 「Common Settings」 in the left panel
3. Turn on the 「Response Approval」 toggle
4. After enabling, the approval result will be sent to the filler via bot message

FAQ

Q1: How do I set the form to be valid only during a specific time period?

• Solution: Click "Fill-out Validity Period" in Common Settings, turn on the "Limit Start Time" and "Limit End Time" switches, and set the specific times.

Q2: What are the requirements for the "Only allow modification within the collection cycle" option in the respondent response modification settings?

• Solution: You must first enable the "Collection Cycle" setting before you can select this option. Respondents can only modify their submitted responses within the collection cycle.

Q3: What happens after enabling response approval?

• Solution: Once enabled, responses submitted by respondents must go through approval, and the approval results will be sent to respondents via Bot notifications.

Notes

• Once the fill-out validity period is set, respondents will not be able to submit responses outside the specified time range.
• The collection cycle supports periodic collection by day, week, month, or custom dates.
• The "Only allow modification within the collection cycle" option requires the collection cycle setting to be enabled first.