Feature Summary

Advanced permission settings provide more granular document permission control, including prohibiting download and print, link expiration, and transferring document ownership, meeting organization-level document security management needs.

Feature Description

Feature Dimension Description
Membership Restriction No membership restriction
Version Restriction Collaboration mode must be enabled

Operation Steps

Setting Permissions

Feature Entry
「Share」→「Permission Settings」

  1. Open the document and click the 「Share」 button in the upper right corner
  2. Click 「Permission Settings」 to expand the menu panel
  3. The following can be set:
  • 「Link Expiration」 : Set the expiration period for this document link (7 days/30 days/Permanent)
  • 「Allow collaborators to view recent visitors」 : Whether to allow collaborators to view the visitor list
  • 「Allow collaborators to download, print, save as, and copy」 : Whether to allow collaborators to download, print, save as, and copy the content of this document
  • 「Allow applying for edit permission」 : Whether to allow collaborators to apply for edit permission for this document
  • 「Transfer Document Ownership」 : Transfer document ownership to another user

4.After the settings are completed, permission settings will be refreshed in real time.

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FAQ

Q1: If downloading is prohibited, can the other party still see the content?

  • Solution: Yes. Prohibiting downloading only restricts export and copy operations, and does not affect online viewing.

Q2: Can a collaborator still access the document after being removed?

  • Solution: If the link permission is set to 「Anyone can edit/view」, the removed person can still access it via the link. You need to simultaneously change the link permission to 「Specified people」.

Q3: Do permission settings apply to all sharing methods?

  • Solution: Yes. Whether sharing via link, QR code, or direct invitation, all are subject to the restrictions of permission settings.

Notes

  1. Advanced permission settings can effectively protect document security
  2. The content of permission settings differs between personal accounts and organization accounts
  3. Permission settings take effect immediately without the need to re-share
  4. Regularly review the collaborator list and promptly remove unnecessary members