WPS Docs Table Tools Feature Guide for Mac

Feature Summary

When you need to create, edit, and beautify tables in a WPS Docs document, the Table Tools provide full-process support from insertion to layout, helping you efficiently produce professional data presentation documents. The Table Tools cover the following core capabilities:

• Multiple insertion methods: Supports quick insertion, custom rows and columns, freehand drawing, text-to-table, and other creation methods
• Flexible editing functions: Structural editing capabilities such as row/column insertion and deletion, merging and splitting, diagonal headers, and eraser
• Professional formatting and beautification: Built-in table styles, borders and shading, alignment, and other appearance adjustment functions
• Advanced processing capabilities: Header row repetition, cross-page row breaking, sorting and calculation, table-text conversion, and other advanced functions

Feature Description

Feature Dimension	Description
Membership Restrictions	No membership restrictions; available to all users
Version Restrictions	No version restrictions

Operation Steps

Basic Editing

Selecting Table Objects

Selection Object	Operation Method
Single Cell	Move the mouse to the left side of the cell, and click when the pointer changes to a black arrow
Contiguous Range	Click and drag from the starting cell, or select the starting cell and then press Shift and click the ending cell
Non-contiguous Range	Hold down Control and click the desired cells/rows/columns in sequence
Entire Row	Move the mouse to the left side of the row, and click when the pointer changes to a right-pointing arrow
Entire Column	Move the mouse to the top of the column, and click when the pointer changes to a downward-pointing arrow
Entire Table	Click the cross icon at the top-left corner of the table, or use the shortcut Control+A

Adjusting Row Height and Column Width

Feature Entry
After selecting the table, drag the border lines, or set them in the "Table Tools" tab
Operation Steps:

• Manual adjustment: Drag the row/column border lines of the table
• Precise setting: After selecting a cell, enter the exact value in the "Table Tools" tab
• Auto adjustment: "Table Tools" → "AutoFit" → "AutoFit to Contents" or "AutoFit to Window"

Inserting and Deleting Rows and Columns

Feature Entry
After selecting the table → "Table Tools" tab → "Insert" / "Delete Cells"
Operation Steps:

• Insert Row: Select a cell at the target location, invoke the "Table Tools" tab → "Insert" → "Insert Rows Above" / "Insert Rows Below"
• Insert Column: Select a cell at the target location, invoke the "Table Tools" tab → "Insert" → "Insert Columns to the Left" / "Insert Columns to the Right"
• Insert Multiple Rows/Columns: Select a cell at the target location, invoke the "Table Tools" tab → "Insert" → modify the desired number of rows/columns → "Insert Rows/Columns"
• Delete: Select the unwanted table content, click "Delete" in the "Table Tools" tab → "Delete Rows" / "Delete Columns" / "Cells" / "Table"

Merging and Splitting Cells

Feature Entry
"Table Tools" tab → "Merge Cells" / "Split Cells"

• Merge Cells: Select multiple cells to be merged, click "Table Tools" tab → "Merge Cells"
• Split Cells: Select the merged cell, click "Table Tools" tab → "Split Cells", and enter the number of rows and columns to split into

Advanced Features

Header Row Repetition

Feature Entry
"Table Tools" tab → "Repeat Header Rows"

1. Select the row to be used as the header (usually the first row)
2. Click the Table Tools tab
3. Check "Repeat Header Rows"
4. The header will automatically appear at the top of each page when the table spans multiple pages

Cross-Page Row Breaking

Feature Entry
Right-click menu → "Table Properties" option → "Row" tab → "Allow row to break across pages"
1.Select the table, right-click and choose "Table Properties"
2.Switch to the Row tab

3. Check "Allow row to break across pages"
4. Click OK to apply

Formula Calculation in Tables

Feature Entry
"Table Tools" tab → "Calculation" drop-down menu

1. Select the table you want to calculat
2. Click the Table Tools tab
3. Click the Calculation button (Sum, Average, and so on.)

Convert Table to Text

Feature Entry
"Table Tools" tab → "Convert Table to Text"

1. Select the table you want to convert
2. Click the Table Tools tab
3. Click the "Convert Table to Text" button
4. Choose a text separator (Tab, Comma, Paragraph mark, and so on.)
5. Click OK to complete the conversion

Eraser Function

Feature Entry
"Table Tools" tab → "Eraser" button

1. Position the cursor within the cell
2. Click the Table Tools tab
3. Click the Eraser button
4. The mouse pointer changes to an eraser shape
5. Click the left mouse button to set the starting point, drag to delete the table border lines you want to remove, and release the left button to complete the erasure
6. Click the Eraser button again or press Esc to exit

Draw Diagonal Line

Feature Entry
"Table Tools" tab → "Draw Table" option

1. Position the cursor within the cell
2. Click the Table Tools tab
3. Click the "Draw Table" option
4. Draw a diagonal line inside the cell
5. A diagonal line appears in the cell, and you can then enter content in the areas separated by the diagonal line

Frequently Asked Questions

Q1: The inserted table content is not fully displayed

• Solution: After selecting the table, click "Table Tools" tab → "AutoFit" → "AutoFit to Contents"

Q2: Table content extends beyond the page to the next page, as if hidden behind the page

• Solution: Right-click → "Table Properties" → "Row" → Check "Allow row to break across pages"

Q3: An undeletable blank page appears after the table

• Solution: The document requires an empty paragraph after the table. Right-click → "Paragraph", and set the line spacing to "Exactly: 1 pt"

Q4: Tables on different pages need to display the same header row

• Solution: Select the header row, click "Table Tools" → "Repeat Header Rows", and the same header will automatically appear on other pages

Q5: When copying content from Excel to a document, table borders are not retained, only the content

• Solution: First paste the content with the table, then select the table → "Table Tools" → "Convert Table to Text"

Q6: In a Word table, some text in each row is not displayed due to row height settings. How to batch adjust?

• Solution: After selecting the table, right-click "Table Properties", then select "Row", check "Specify height", set "Row height is" to "At least", and click "OK".

Notes

1. Cross-page tables: For long tables, it is recommended to enable the "Repeat Header Rows" function for easier reading
2. Table properties: Settings in Table Properties affect the overall layout; it is recommended to preview the effect before making changes
3. Formula calculation: Formulas within tables support basic operations; for complex calculations, it is recommended to use WPS Spreadsheets
4. Text conversion: Before converting text to a table, ensure there are clear delimiters (Tab, Comma, Space, etc.)
5. Eraser usage: The Eraser function can only delete border lines, not cell content
6. Style application: After applying a table style, cell formatting can still be adjusted individually
7. Save compatibility: Documents using advanced features may display abnormally in older software versions; it is recommended to save in a newer format