Feature Summary

The revision feature is used to record all modification traces in a document, including insertions, deletions, and format changes, facilitating the tracking of modification content and reviewer information during multi-person collaboration.

Feature Description

Feature Dimension Description
Membership Restriction No membership restriction
Version Restriction No version restriction

Operation Steps

Enabling Revision Mode

Feature Entry: "Review" tab → "Track Changes"

  1. Open a WPS Text document
  2. Click the "Review" tab on the top menu bar
  3. Click the "Track Changes" button to enable revision mode
  4. The button highlights to indicate revision mode is enabled
  5. All subsequent editing operations will be recorded

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Disabling Revision Mode

Feature Entry
"Review" → "Track Changes"

  1. Click the "Track Changes" button again
  2. The button returns to its normal state, indicating it is disabled
  3. New edits after disabling will no longer be recorded

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Viewing Revision Content

Feature Entry
Revision marks in the document

  1. Inserted content is displayed with colored underlines
  2. Deleted content is shown with strikethrough in the revision balloons
  3. Format changes are displayed in the right-side revision area
  4. Reviewer information can be viewed at the revision location

Setting Revision Display Mode

Feature Entry: "Review" → "Show for Review"

  1. Click the "Show for Review" dropdown menu
  2. Select a display mode:
  • Show Markup Final State
  • Show Markup Original State
  • Final State
  • Original State

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Revision Options

Feature Entry: "Review" tab → "Track Changes" dropdown menu → "Track Changes Options"

  1. Click the "Review" tab on the top menu bar
  2. Click the "Track Changes" dropdown menu, find "Track Changes Options" and open it
  3. Here you can set options such as revision display content and revision color differentiation

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Collaborating on Revisions with Others

Feature Entry: "Review" tab → "Track Changes" dropdown menu → "Collaborate on Revisions with Others"

  1. Click the "Review" tab on the top menu bar
  2. Click the "Track Changes" dropdown menu, find "Collaborate on Revisions with Others" and click it
  3. WPS Text will switch to online mode, allowing you to share a document link to invite other users to join and revise the document together

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Frequently Asked Questions

Question 1: What if revision marks are not displayed?

  • Solution: Click "Review" → "Show for Review" and select "Show Markup Final State".

Question 2: How to view detailed revision information?

  • Solution: Hover the mouse over a revision mark to display the reviewer's name, modification time, and specific content.

Question 3: How to display all revisions inline?

  • Solution: Click the "Review" tab → dropdown menu within "Show Markup" → "Use Balloons" and check "Show All Revisions Inline".

Question 4: How to change the reviewer's information?

  • Solution: Change it via "File" → "Options" → "User Information". Subsequent new revisions will reflect this name.

Notes

  • It is recommended to save the document before enabling revision mode
  • Revision marks can be shown or hidden by reviewer
  • Revision information is saved together with the document when saving