Feature Summary
History versions are used to view and restore the version history of collaborative spreadsheets, helping team members track file change history and quickly restore to a previous version when data is accidentally modified or lost.
Feature Description
| Feature Dimension | Description |
|---|---|
| Membership Restriction | No membership restriction |
| Version Restriction | No version restriction |
Operation Steps
View History Versions
Feature Entry ①
"Collaboration" tab → "History Records" → "History Versions"
- Click the top "Collaboration" tab
- Click the "History Records" button in the toolbar
- Select "History Versions" from the dropdown menu
- The history version list pops up in the right panel, arranged in reverse chronological order
- Each record displays the version time, modifier, and version description
Feature Entry ②
"File Operations" tab → "History Versions & Records" → "History Versions"
- Click the top-left "File Operations" tab (☰ icon)
- Click "History Records" → "History Versions" in sequence
- Expand the history versions panel
History Version Operations
Feature Entry
"History Versions Panel" → "More" button
- Click the "More" button in the history versions panel
- Select from the following options in the menu that appears:
- Preview: Preview the history version
- Rename: Rename the history version
- Restore This Version: Revert the document content to this version
- Save As: Save the history version as a new file
- Delete Version: Delete this history version
Frequently Asked Questions
Question 1: Can everyone who has access to the document see the history versions and collaboration records?
- Solution: Only users with editing permissions for this document can see the document's collaboration records and history panel.
Question 2: Will restoring a history version cause the loss of current content?
- Solution: Restoring a version will revert the document to the selected history version, and the current content will be replaced. It is recommended to back up important modifications first.
Question 3: Does the history version support long-term preservation?
- Solution: Yes, it does. For history versions that need long-term retention, manually rename them or save them as new files.
Notes
- History versions will automatically save the document content from each editing stage
- Supports version preview, restoration, renaming, and saving as
- Important versions can be named for easier subsequent identification
- Regularly clean up file history versions to free up cloud drive space