Feature Summary

The collaboration/sharing feature allows you to upload local documents to the Cloud, enabling real-time online collaborative editing by multiple users. It supports inviting others to view or edit documents via links, QR codes, and other methods, significantly improving team collaboration efficiency.

Feature Description

Feature Dimension Description
Membership Restriction No membership restriction; available to all users
Version Restriction No version restriction; ensure sufficient Cloud space capacity
Number of Collaborators Up to 50 people editing simultaneously online

Steps

Enable Collaboration via the Share Button

Feature Entry
Top-right corner of the menu bar → 「Share」 button

  1. Open the document in WPS Office and click the 「Share」 button in the top-right corner
  2. Turn on the View/Edit with others switch to activate collaboration mode
  3. Click Upload Now and wait for the document to automatically switch to collaboration mode
  4. After the upload is complete, set the link permission (can view/can edit)
  5. Click Copy Link and send it to your contacts; they can start collaborating once they open the link

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Set Link Permissions

Feature Entry
「Share」 button → 「Link Permission」 dropdown menu

  1. On the sharing page, click the 「Link Permission」 dropdown menu
  2. The following permission options can be set:
  • Everyone can edit: Anyone with the link can edit
  • Everyone can view: Anyone with the link can view
  • Anyone can view and comment: Anyone with the link can view and add comments
  • Specified people can edit/view/comment: Only invited collaborators can operate

3.Link validity period can be set (e.g., 7 days, 30 days, permanent)

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FAQ

Q1: Where is the document saved after enabling collaboration?

  • Solution: After enabling collaboration, the document is automatically uploaded to WPS Cloud Documents and saved in Personal Space, supporting multi-device synchronized access.

Q2: Can I see other people's edits during collaboration?

  • Solution: Yes. During real-time collaboration by multiple people, all participants' edits are synchronized and displayed in real time, with each collaborator's cursor and edited content highlighted in different colors.

Q3: How can I check who modified the document content?

  • Solution: Open the document, click the top-left menu 「三」 → 「History Versions & Records」 → 「Collaboration Record」 to view each collaborator's operation time and modified content.

Notes

  1. Ensure you have signed in to your WPS account before enabling collaboration
  2. In collaboration mode, the document is automatically saved to the Cloud; the local copy will not be updated automatically
  3. Link permissions can be modified at any time and take effect immediately upon setting
  4. Collaboration Records retain historical versions, allowing you to restore to a previous version at any time